Information We Collect
We collect information that you provide directly to us when using the Rental Guard Syndicate platform:
- Contact information (name, email, phone number)
- Company details and business information
- Incident report details and supporting documentation
- Equipment descriptions and serial numbers
- Location data related to incidents
How We Use Your Information
We use the collected information for the following purposes:
- Processing and publishing incident reports
- Facilitating communication between rental houses
- Preventing equipment theft and fraud
- Generating analytics and trend reports
- Improving platform functionality and user experience
- Complying with legal obligations
Information Sharing
We share incident information with:
- Other registered rental houses and industry members
- Law enforcement agencies when appropriate
- Insurance companies involved in claims
We do not sell your personal information to third parties.
Data Security
We implement appropriate security measures to protect your information:
- Encrypted data transmission using SSL/TLS
- Secure database storage with access controls
- Regular security audits and updates
- Limited employee access to personal data
Data Retention
We retain incident reports and related data indefinitely for historical reference and trend analysis. Personal contact information is retained as long as necessary for the purposes outlined in this policy.
Your Rights
You have the right to:
- Access your personal information
- Request corrections to inaccurate data
- Request deletion of your data (subject to legal requirements)
- Opt out of non-essential communications
Cookies and Tracking
We use cookies and similar technologies to enhance user experience and gather usage analytics. You can control cookie settings through your browser preferences.
Changes to This Policy
We may update this privacy policy periodically. Significant changes will be communicated through the platform or via email.
Contact Us
For questions about this privacy policy or our data practices, please contact us at:
Email: privacy@rentalhousesyndicate.com